Project Coordinator-Construction

We are Milestone.

Milestone Contractors, L.P. is a fully integrated highway, heavy construction, and site-development general contractor, providing construction services primarily within the state of Indiana. We are prequalified with the Indiana Department of Transportation and Departments of Transportation in the states of Kentucky, Ohio, and Illinois.

Milestone is part of the Indianapolis-based Heritage Group. Heritage is a privately-held group of companies with interests in petroleum refining, aggregate production, asphalt marketing, environmental services, industrial services, and safety in addition to construction.

Joining our team means making a commitment to working The Milestone Way, and embracing our core values. 

Our five core business values are safety, quality, performance, production and profit; prioritized in that order.  Safety is our number one core value.  We will never sacrifice or compromise the safety of our team members, the traveling public or our customers.

Our four core personal values are commitment, passion, trust, and respect.  We live to work, we don't work to live, but when we are at work, it is with a commitment to be our best self, doing the best job.

If you are interested in adding to our outstanding culture, please read on.

We are adding a Project Coordinator to our Indianapolis area team; this individual will provide critical administrative support to construction projects.

Essential Functions:

• Maintains project documentation & database.
• Maintains project certified payroll submissions and database.
• Performs administration functions associated with starting projects and change addendums such as preparation of job books, subcontracts, purchase orders, lease agreements & EEO compliance.
• Compiles documentation for project closeout.
• Assists with local permitting requirements.
• Assists with preparation of project submittals.
• Reviews reports for weekly payroll accuracy.
• Prepares addendums to subcontracts, purchase orders and lease agreements.
• Assists with new hire documentation, preparation, scheduling, and onboarding.
• Answers inquiries professionally via phone, email, and in-person.
• Develops working relationships with internal staff and customers, subcontractors, and vendors.
• Performs additional assignments required by the operating needs of the company.

Required Education and Experience

• Ability to work unassisted in current version of Microsoft Windows and Microsoft Office (Excel, Word and Outlook) or equivalent
• Professional written and verbal communication skills
• Proficient typing ability averaging 60+ words per minute
• Ability to work well with others, work with limited direction, prioritize and meet deadlines
• High school diploma or equivalent

Preferred Experience

• 2+ yrs. experience in heavy civil & highway construction industry 
• 2+ yrs. experience with Sharepoint database, construction management or other software preferred (i.e. Microsoft Teams, Microsoft Sharepoint, Microsoft One Drive, HCSS Products, Viewpoint, Vista, Quickbooks, Timberline)
• 2+ years of experience in performing project administration functions 

EOE M/F/Vets/Disabled

Current Openings for Project Coordinator Construction Jobs at The Heritage Group