Project Accounting Specialist

Position Title: Project Accounting Specialist

Department: Project Accounting

FLSA: Non-Exempt Date: February 2021

Position Summary:

Provides administrative and accounting support on construction projects

Essential Functions:

• Assists in day to day project accounting operations
  • Reviews field reporting for reasonableness and accuracy as compared to estimate, submitted documentation and customer records
  • Researches and codes receiving tickets
  • Codes invoices from vendors
  • Enters data for weekly cost/variance report
  • Scans and files documentation into the electronic and/or physical job file
  • Duties may encompass some or all duties of an assistant project accountant as staffing, workload and experience dictates
• Communicates with internal/external customers
  • Answers inquiries professionally via phone, email or in-person
  • Visits job sites as needed to expand knowledge base
  • Develops effective relationships internally with field, operations and estimating personnel and externally with customers, subcontractors and suppliers
• Promotes and maintains safe work environment.
  • Exhibits safe work behaviors
  • Wears all prescribed PPE

Reporting Relationships:

Supervision Received: Works under the general direction of the Project Accounting Area Team Lead and/or Project Accounting Manager

Supervision Given: None

Competencies

• Accountability
• Communication
• Decision Making/Decision Quality
• Ethics/Integrity
• Instills trust
• Organization
• Self-motivation
• Teamwork Orientation

Work Environment The work environment described here is representative of those that experienced by an employee performing the essential functions of this job.

• Clerical, indoor office environment that includes standard office equipment such as computers, photocopiers, phones, filing cabinets, fax machines, cubicles
• Some exposure to construction job sites, including inclement weather, noise, moving traffic

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Sits at a desk 6 - 8 hours a day
• Looks at a computer screen 6 - 8 hours a day
• Performs data entry, alpha and 10-key numeric, on a keyboard
• Uses copier to copy/fax/scan documents
• Files documents

Position Type/Expected Hours of Work This is a full-time salary, non-exempt position, normally 40 hours per week, however seasonal workload may require additional work hours. Days and hours of work are Monday through Friday, during normal business hours.

Travel

Travel to field offices, job sites and other area offices is occasionally expected, however, extended travel requiring overnight stays is not common.

Required Education and Experience

• High school diploma or equivalent
• Ability to work unassisted in current version of Microsoft Windows and Microsoft Office (Excel, Word and Outlook) or equivalent

Preferred Education and Experience

• 1-2 years' experience in heavy highway construction industry
• 1-2 years' experience with accounting software (i.e. Vista, Quickbooks, Timberline)

Additional Eligibility Qualifications

• Must pass a pre-employment drug screen
• Must adhere to drug free workplace requirements, including random testing requirements
• If required to drive a company vehicle or drive for company business, must have or be able to obtain valid, state driver's license and meet company driver requirements

Work Authorization/Security Clearance (if applicable) Must be authorized to work in the United States, as verified through E-Verify. Some job sites may require additional criminal background testing.

Other Duties This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Current Openings for Project Accounting Specialist Jobs at The Heritage Group