Payroll Specialist

General Summary

The Payroll Specialist supports the day-to-day operations in a pay cycle reviewing all phases of hourly and salary payroll to include managing the data entry process, auditing and finalizing payrolls, submitting necessary tax reports and billing and maintaining the system for proper operation and efficiency for all Walsh & Kelly, Omega Trucking and South Bend Transfer.

Essential Job Functions:

• Enters, maintains, and/or processes information in the payroll system; information may include employees hourly rates, salaries, commissions, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, and other information.
• Ensures proper processing of payroll deductions for taxes, benefits, charitable contributions, and other deductions.

• Reviews information received through various methods for paycheck processing with Viewpoint software.
• Performs Payroll entry, processes, corrections, distribution, scanning of documents
• Create lay-off checks, as needed.
• Administer employee wage garnishments and child support deductions.
• Complete monthly union check requests and coordinate system updates.
• Assist in researching and resolving employee pay issues.
• Respond to employee requests for written employment verification, wage verification, etc.
• Submit ACH files, tax files and benefit files.

• Issues, or reissues, physical or replacement checks or direct deposits due to payroll errors or final discharge.
• Records and processes federal and state payroll tax deposits.
• Performs other duties as assigned.

• Process Certified Payroll reports.
• Assist Controller and Accounting department members with reports, data gathering, audits or other items as required.

Additional Job Responsibilities

• Demonstrate accuracy and thoroughness, with the ability work to ensure quality of work.
• Has a customer-service oriented focus; responds to employee inquiries quickly.
• Create monthly reports to maintain data integrity and compliance while limiting liability and risk.
• Strive to develop continued efficiencies and processes to limit manual transactions.
• Prioritize and plan work activities effectively utilize time.
• Provide a high degree of confidentiality and discretion.
• Complete other duties as assigned.

Educational and Experience Requirements:

• HS Diploma or equivalent; Associate's or Bachelor's Degree in Accounting related discipline preferred.
• 1-3 years' experience with payroll processing.

Skills, Knowledge and Abilities:

• Excellent organizational skills and strong attention to detail.
• Proficient with Microsoft Office Suite or related software.
• Proficient with or the ability to quickly learn payroll software.
• Ability to process high volume payroll accurately and within tight timeframes.
• Ability to develop strong business acumen and troubleshoot payroll problems.
• Knowledge of collective bargaining agreements preferred.
• Professional written and verbal communication skills; ability to listen and understand employee's payroll problems and identify solutions.
• Ability to work with a team, including flexibility to accept new assignments regularly.

Physical Requirements:

• Prolonged periods of sitting at a desk, reading information on a computer screen.
• Receives information on paper, via email, by phone.
• Performs data entry using a keyboard and mouse.
• Lifts up to 15lbs on a regular basis (files, mail, copy paper).

Current Openings for Payroll Specialist Jobs at The Heritage Group