Payroll Specialist, HR Shared Services

Job Summary

Reporting to the Payroll Enterprise Manager, the Payroll Specialist supports the day-to-day operations in a pay cycle reviewing all phases of hourly and salary payroll to include managing the data entry process, auditing, and finalizing payrolls.

Essential Job Functions

90% Payroll Handling

• Maintains knowledge & understanding of applicable state and federal payroll and related tax regulations, legislation and guidelines including, but not limited to writs of garnishment, child support, levies, and subpoenas
• Reviews, analyzes and verifies payroll reports and documents for accuracy before
• Review information received through various methods for paycheck processing with PeopleSoft or Viewpoint software
• Completes accurate payroll entry, processes, corrections, distribution, scanning, etc.
• Creates lay-off checks, as needed.
• Processes final paychecks and recovery of overpayments based on state regulations
• Administers employee wage garnishments and child support deductions
• Completes monthly union check requests and coordinate timing of system updates to avoid payroll disruptions
• Assists in researching and resolving employee pay issues
• Responds to employee requests for written wage verification, etc.
• Demonstrates accuracy and thoroughness and ensures the quality of own work
• Prioritizes and plans personal work activities to effectively utilize time
• Maintains confidentiality and the highest degree of integrity
• Responsible for managing the daily payroll inbox
• Processes and verifies new hire/termination payroll data and setup, including but not limited to pay cards and/or direct deposit requests
• Maintain the Payroll Metrics error log
• Process Earnings and Deduction upload files (i.e bonus payments, seed money, gift cards, etc.)

10% Process Improvement

• Strives to identify continued efficiencies and processes to limit manual transactions
• Completes other duties as assigned
• Assist Payroll Manager in any tax updates, patch and/or any configuration testing to any of the payroll systems
• Assist Payroll Department in any projects and special assignments, as required

Requirements and Relevant Skills

• 3-5 years in-house payroll and/or tax experience
• Experience in union work environment preferred
• High school diploma or equivalent
• Knowledge in PeopleSoft, Viewpoint Vista, or Microsoft Excel a plus
• Ability to maintain confidentiality and the highest degree of integrity
• Must be able to work in a team environment

This position is based in Indianapolis, IN, and will be on a hybrid remote/in-office schedule

About The Heritage Group

Founded in 1930, The Heritage Group (THG) is a fourth-generation family-owned business managing a diverse portfolio of companies specializing in heavy construction and materials, environmental services, and specialty chemicals. Companies within the THG portfolio include Heritage Environmental Services, Heritage Construction + Materials, and Monument Chemical. With more than 5,000 employees and 30 operating companies worldwide, THG aims to create a safer, more enriching, and sustainable world by harnessing the power of family.

The Heritage Group welcomes the diverse backgrounds, experiences, and perspectives of all to work together to accomplish our goals

Current Openings for Payroll Specialist, HR Shared Services Jobs at The Heritage Group