Executive Assistant

Summary

The Executive Assistant will provide direct administrative and project management support to the CEO by creating and preparing agendas, presentations, documents, spreadsheets, logs/databases, and schedules; tracking action items; managing the CEO's calendar; making travel arrangements; and, identifying issues, conducting research, developing options/solutions and providing advice and recommendations. The Executive Assistant will also be responsible for supporting the CEO in his work with of the Board of Directors. The Executive Assistant will report to the CEO.

About Epogee

Our mission is to improve the health of society by delivering a solution for the greatest unmet need in food...dramatically reduced calories without any compromises.  With the average American needing to reduce their caloric intake by 650 calories per day, Epogee has develop a patented new ingredient called EPG (modified plant-based oil) which lowers calories by as much as 45%, and calories from replaced fat by 92%.  EPG accomplishes these dramatic calorie reductions without impacting any sensory qualities of the food or beverage.

EPG is an extremely safe ingredient and is backed by over 60 clinical trials and 19 years of research.  The FDA has granted full GRAS status for EPG across numerous product categories.  With commercial success beginning, we are looking for someone who help the CEO, and the business, prosper.

Responsibilities and Duties

• Enhance the work of the CEO through general assistance and organizational support on a daily basis to include day to day interaction and facilitation of internal and external request and various aspects of interdepartmental communication
• Coordinates and manages the CEO's schedule by planning and scheduling meetings, conferences, teleconferences, prioritizing functions and appointments, ensuring that meetings, deadlines, presentations and logistics are handled seamlessly
• Writes reports on the status of major projects, after meeting action item reports, and other reports and updates that keep the CEO informed at all times on the status of assignments, projects and general operations
• Assist the CEO on board meetings and communications plans events and distributes information
• Sets up and plans senior staff meetings logistics, agenda preparation presentations and general flow to ensure successful outcomes of every meeting
• Creates spreadsheets and charts, PowerPoint presentations, visual representations and diagrams
• Conserve the CEO's time by reading, researching, and routing correspondence, drafting letters and documents, collecting and analyzing information, and initiating communications
• Develop agendas, track/capture action items for pre-planning meetings and post meetings
• Plan and prepare for all CEO meetings both internally and externally by developing or researching background on meeting participants, gathering information relevant to the subject matter to ensure CEO is prepared to respond to questions and knowledgeable about the meeting agenda and related topics
• Prepare reports by collecting and analyzing information related to the organization and CEO's work
• Provide historical reference by developing and using filing and retrieval systems; and, creating written notes or taking minutes at meetings
• Develop and prepare presentations for CEO meetings that are highly professional and graphical from data, outlines and with limited direction
• Implement ongoing process improvements using technology and best practices to facilitate the effectiveness of the executive office operations
• Coordinate and book all travel for CEO, as well as all expense reports
• Facilitate planning for and execution of required technology, hospitality and space/logistics for meetings of the Board of Directors
• Maintain the accuracy of organizational and corporation documents
• Special projects as assigned

Experience and Professional Qualifications

• Must have 7-9 years of experience directly supporting and working with C-suite level executives
• Bachelor's Degree is preferred
• Must understand the sensitive nature of working in the executive office and have good judgement, problem solving skills and maintain the highest levels of confidentiality and integrity
• Must have the ability to foresee future needs and act proactively
• Must be able to anticipate and fulfill the business needs of executive leadership
• Must be comfortable operating in a fast-paced environment
• Must be flexible in the face of changing priorities
• Must have excellent written communications and interpersonal skills and the ability to interact positively with all levels within the organization including senior executives, and Board members
• Must project a positive, collaborative, professional demeanor at all times
• Must have the ability to solve problems and meet deadlines with a great level of flexibility
• Must have advanced- level expertise with the full MS Office Suite 

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Retirement plan
• Paid time off

Epogee welcomes the diverse backgrounds, experiences, and perspectives of all to work together to accomplish our goals

Current Openings for Executive Assistant Jobs at The Heritage Group