Executive Assistant

Executive Assistant - HC+M

Job Summary:

The Executive Assistant supports 1 executive leader within the Heritage Construction + Materials (HC+M) division of The Heritage Group. The Executive Assistant will manage administrative functions for the CEO including calendar needs, travel, board coordination/needs and necessary communications on behalf of the leader.

Professionalism and confidentiality with senior leaders, other employees and external contacts is crucial to build strong relationships and appropriately representing HC+M and respective groups. Decision making capability, detail orientation, sense of accountability and creative problem solving are crucial to ensuring success in the role.

Essential Job Functions:

• Support in managing calendar and coordination of meetings
• Board activity support; Schedule calendar invites, collect board materials to upload and print, organize location and meal needs
• Maintain corporate expenses as needed for the CEO
• Attends meetings to support with note taking or minutes
• Acts as a liaison with other departments and outside agencies, including high-level leadership
• Coordinate and manage travel arrangements for CEO and potential business partners, including travel arrangements, accommodations, itinerary, scheduling as necessary
• Any miscellaneous tasks or requests to support the CEO in being effective in their role

Required Education, Experience, Skill and Abilities

• Bachelor's or Associates Degree in Business Administration, Human Resources, Communication or related discipline; or equivalent work experience is preferred.
• 5+ years' experience supporting executives: Vice-President, President, COO, CEO is preferred
• Ability to maintain highest levels of confidentiality and professionalism
• Exceptional communication skills, both written and verbal
• Expert level computer skills: MS Office; Excel, Power Point, Outlook, Word
• Ability to prioritize in a high stress, fast paced environment
• Ability to work looking at a computer screen or screens for 6-8 hours per day
• Ability to complete tasks with a high level of accuracy and attention to detail
• Willingness to take be agile and flexible, taking on additional tasks and manage changes as necessary

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Current Openings for Executive Assistant Jobs at The Heritage Group