Executive Assistant, Finance and Enterprise Risk

Job Summary:

The Executive Assistant, supports the CFO, VP Enterprise Risk and Corporate Finance executives and ensures a smooth operational rhythm for the team. Professionalism and confidentiality with senior leaders and other employees are crucial to build strong relationships and appropriately representing the team within the organization. Decision making capability, detail orientation, sense of accountability and creative problem solving are crucial to ensuring success in the role. This position will align with the objectives of not only the CFO/Finance & Enterprise Risk team but the broader team of Executive Assistants across the organization.

Essential Job Functions:

• Manage (but not limited to):
  • Scheduling of Travel
  • Calendar maintenance and organization
  • Prepare expense reports
  • Creation and design of relevant presentation or documents
  • Virtual filing and organization of materials
  • Maintain data and applicable metrics
  • Partner with HR on effective on-boarding of new Finance/Enterprise Risk team members into the organization
  • Preparation for meeting materials, support of leadership council and executive team level presentations
• Support CFO/Enterprise Risk in executing on broader company objectives, to include:
  • Support organization of key events and CFO/Enterprise Risk meetings
  • Administrative support to Finance/Enterprise Risk teams as needed
• Support Corporate Travel/Purchasing Programs:
  • Concur
  • Fed Ex, Amazon, etc
  • Rental car programs
• Participate as a member of Executive Assistant team within the organization
  • Build and maintain strong working relationship with other Executive/Administrative Assistants
  • Support objectives of Executive Assistant team to include planning and execution of company-wide events.
• Other duties as assigned

Relevant Skills:

• Offer a very high-level of self-awareness
• Always demonstrate the ability to hold themselves accountable to high standards in quality of work, relationship-building and professionalism- Integrity
• Courage to take initiative in unfamiliar or ambiguous circumstances.
• Use excellent verbal and written communication
• Demonstrate creative thinking and problem solving
• Consistently manage projects and support new initiatives
• Demonstrate detail orientation
• Maintain a high level of confidentiality
• Exude passion for supporting others and the team to be successful
• Share the desire to have fun and establish balance
• Harbor a strong interest in the Human Resources function

Requirements:

• Bachelors degree or equivalent work experience preferred
• At least 5 years' experience in an Executive or HR Support function
• Analytic capability, including excel, databases and intranet management
• Advanced knowledge of Microsoft Office Suite, specifically Office, Outlook and PowerPoint

This position will be on-site at I-465 and W. 71st St. on Indianapolis' Northwest side

About The Heritage Group

The Heritage Group (THG) is a privately held portfolio of companies focused on creating long-term value by building world-class businesses. Under four generations of family ownership, we employ thousands of people around the world, with operations across North America, Europe, and China, in the core industries of Environmental and Remediation, Specialty Chemicals and Fuel Products, and Construction and Materials. Driven by innovation and research, our in-house R&D team, Heritage Research Group, specializes in helping our diverse set of companies evolve and adapt to a changing marketplace by providing cutting-edge solutions and exploring new opportunities in its state-of-the-art facility. And while acquisitions, partnerships, internal expansion, and startups may be our cornerstone, we're a family company at heart-aiming to build long-term relationships with our customers, vendors, and partners so that we can turn big challenges into even bigger opportunities to make a difference in the world.

The Heritage Group welcomes the diverse backgrounds, experiences, and perspectives of all to work together to accomplish our goals

Current Openings for Executive Assistant, Finance and Enterprise Risk Jobs at The Heritage Group