Administrative Support

Milestone Contractors currently has an opening for an Administrative support position in our Bloomington office.  If you are a self-starter, and enjoy a fast-paced, ever-changing environment where you will be responsible for a variety of tasks and projects, and have the opportunity to learn and grow in your position, please read on.

Duties/Responsibilities: 

Provides a variety of administrative support functions to various departments; duties will include but are not limited to:
- Assist in preparation of subcontracts and purchase orders
- Assist in expediting jobs and creating job books for Operations Group
- Phones, faxing, typing, copying, filing and receiving and distributing mail
- Coding & checking invoices with purchase orders & delivery tickets
- Review daily reports
- Prepare monthly reports as needed
- Approve accounts payable invoices, code as needed
- Prepare subcontractor payable invoices
- Scan and maintain contract documents, job files and job data bases
- Project closeout including any and all paperwork required
- Answer phones, greet visitors
- Assist in preparation of bid documents
- Assist in ordering bonds, insurance certificates and plans
- Update bid calendar and follow-up
Qualifications/Competencies:
- 2-5yrs experience in an administrative support position
- Proficient with MS Word/Excel/Outlook and all standard office equipment (copy machines, fax, scanners)
- Must be comfortable prioritizing and re-prioritizing work; able to change directions quickly to meet demands of customers
- Excellent communication skills, including telephone, personal and e-mail
- Must be able to work independently and with a team 

Current Openings for Administrative Support Jobs at The Heritage Group