Administrative Assistant

Job Summary:

The Administrative Assistant supports the team and leaders within the Speedway division of Milestone. The Administrative Assistant will manage administrative functions for the team including calendar needs, meeting coordination/needs and necessary communications on behalf of the leaders.

Professionalism and confidentiality with leaders, other employees, and external contacts is crucial to build strong relationships and appropriately representing Speedway and respective groups. Decision making capability, detail orientation, sense of accountability and creative problem solving are crucial to ensuring success in the role.

Essential Job Functions:

• Support in managing calendars and coordination of meetings
• Schedule calendar invites, collect board materials to upload and print, organize location and meal needs
• Manage office needs such as supplies, postage meter, seating arrangements and other office needs
• Oversee mail and delivery services and outgoing needs
• Attends meetings to support with note taking or minutes
• Acts as a liaison with other departments and outside agencies

Required Education, Experience, Skill and Abilities

• 5+ years' experience in an Administrative Assistant support role preferred
• Ability to maintain highest levels of confidentiality and professionalism
• Exceptional communication skills, both written and verbal
• Expert level computer skills: MS Office; Excel, Power Point, Outlook, Word
• Ability to prioritize in a high stress, fast paced environment
• Ability to work looking at a computer screen or screens for 6-8 hours per day

EOE/M/W/Vet/Disabled/PDA

Current Openings for Administrative Assistant Jobs at The Heritage Group