Administrative Assistant

The Administrative Assistant provides administrative support to multiple executive stakeholders. Professionalism and confidentiality with other employees as well as decision-making capability, detail orientation, sense of accountability, and creative problem solving are crucial to ensuring success in the role. The Administrative Assistant must be team-oriented and possess the ability to proactively manage and prioritize multiple tasks with the utmost integrity.

Responsibilities and Duties

• Provide general administrative assistance and organizational support to executive stakeholders, including fielding internal and external requests and managing various communications.
• Maintain multiple calendars by coordinating and scheduling meetings, conferences, teleconferences, functions, and appointments while ensuring seamless execution of related logistics and adherence to deadlines; make travel arrangements as requested.
• Assist with meetings and event planning, including arrangements for required technology, hospitality/catering, and space/logistics; prepare meeting agendas and track and capture meeting action items.
• Data entry, draft letters, documents, presentations, spreadsheets, charts, and graphs as requested; maintain and ensure accuracy of organizational documents.
• Reconcile, code, and upload documentation for monthly expenses; code, submit, and track vendor invoices.
• Other duties and projects as assigned.

Experience and Professional Qualifications

• 1-3+ years of experience administrator experience
• Must be comfortable operating in a fast-paced environment
• Must have excellent written and verbal communication and interpersonal skills
• Must project a positive, collaborative, and professional demeanor at all times
• Bookkeeping or accounting experience is a plus.
• Demonstrated ability to anticipate needs, meet deadlines, and adapt in the face of changing priorities
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) required; knowledge of viewpoint and/or SharePoint preferred

Current Openings for Administrative Assistant Jobs at The Heritage Group