The Heritage Group
  • The Heritage Group
  • Indianapolis, IN, USA
  • Full Time

Job Summary:

 

The Executive Assistant supports the Executive Vice President and Vice President of New Ventures.  Professionalism and confidentiality with senior leaders and other employees is crucial to build strong relationships and appropriately representing THG and the New Ventures group. Decision making capability, detail orientation, sense of accountability and creative problem solving are crucial to ensuring success in the role. This position will align with the objectives of not only the New Ventures group but our overall culture and need to connect across our THG community.

 

 

Essential Job Functions:

 

  1. Manage the above referenced areas including, but not limited to:
    1. Scheduling of travel
    2. Meeting coordination and logistics planning for large events
    3. Calendar maintenance and organization
    4. Creation and design of relevant presentation or documents
    5. Virtual filing and organization of materials
    6. Develop and maintain Finance Dept. SharePoint site, including creation of custom workflows
    7. Partner with HRBP on effective on-boarding of new executives into the organization
    8. Preparation for Board materials, support of leadership council and executive team level presentations
    9. Maintenance of supplies and mail room services

 

  1. Support the Executive Assistant team within the organization
    1. Build and maintain strong working relationship with Executive/Administrative Assistants across THG and operating businesses
    2. Support objective of Executive Assistant team to include planning and execution of company-wide events.

 

Requirements:

 

High School Diploma

At least 5 years' experience in an Executive Assistant role, preferably supporting C-Suite Executives

Analytic capability, including excel, databases and intranet management

Advanced knowledge of Microsoft Office Suite, specifically Office, Outlook PowerPoint, and SharePoint

 

 

Relevant Skills

 

  • Offer a very high-level of self-awareness and a passion for learning
  • Always demonstrate the ability to hold themselves accountable to high standards in quality of work, relationship-building and professionalism- Integrity
  • Courage to take initiative in unfamiliar or ambiguous circumstances.
  • Use excellent verbal and written communication
  • Demonstrate creative thinking and proactive problem solving
  • Consistently manage projects and support new initiatives
  • Demonstrate detail orientation
  • Maintain a high level of confidentiality and discretion
  • Exude passion for supporting others and the team to be successful
  • Share the desire to have fun and establish balance

 

 

EOE/M/W/Vet/Disabled

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About the Company

For over 80 years, The Heritage Group (THG) has managed a diverse set of prominent companies involved in the highway construction, environmental services, oil refining & specialty chemicals industries and fuel distribution industry. This vast experience combined with a team management style, allows for the diversity of a large conglomerate and the personal service of a smaller, customer-focused organization. THG is a growth-oriented company with operations in North America, Europe and Asia and a customer network that spans the globe. As a family-owned business, a long-term financial approach and conservative investment philosophy has placed THG on a solid foundation to pursue growth opportunities as they appear. The organization has a creative culture, always searching for opportunities and researching industry-changing solutions. The company has grown impressively over the past 30 years both organically and by acquisition, often turning around distressed businesses.

 THG's growth has been enabled by a positive culture comprised of the following characteristics: entrepreneurial and decentralized, lean and nimble, informal and non-hierarchical, loyal and supportive. THG is a builder of businesses and is well positioned financially to continue to grow effectively.

 As a company, we look for individuals that demonstrate strength in Intuition and Analysis, Making an Impact and Working with Others.

 Our Mission: We turn big challenges into even bigger opportunities. We're a family of relationship builders, problem solvers and opportunity-seekers who aim to make a difference in the world.

What We Do: We have the unique ability to combine diverse assets and capabilities in inventive ways to solve tough problems.

How We Serve: We're always asking "what can we do better and different?"

And "what aren't we doing that we should be doing?" Through ongoing action and dialogue, and a lot of patience, we continuously pursue the chance to build long-term value for all involved.

The Heritage Group
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