The Heritage Group
  • U.S. Aggregates
  • Portland, IN, USA
  • Hourly
  • Part Time

The part-time Plant Clerk is a support partner to the US Aggregates plant operations and sales team.  The role will provide administrative and customer support to position the teams for optimal performance. 

Responsibilities:

  • Responsible for all daily weighing and ticketing of trucks for the site.
  • Check and verify daily tickets for accuracy.
  • Responsible for all visitor check-ins, safety requirements for visitors and site specific training for the site.
  • Scanning and filing daily tickets.
  • Reporting daily tonnage, number of loads shipped to your territory sales coordinator, also send to area managers as needed.
  • Responsible for processing all daily cash sales for the site.
  • Responsible for updating and compiling daily CAPP report, submitting weekly/monthly to QC lab and plant manager for the site.
  • Assist in dispatching, scheduling haulers for daily loads for your site, as needed.
  • Assist sales coordinator and sales team in communicating quote information or entering quotes as instructed.
  • Assist sales coordinator and sales team with job updates, new things happening within the territory or location.
  • Responsible for training all backup plant clerks for the site.
  • Serve as backup plant clerk to another site as needed.
  • Support sales team as appropriate on any customer issues.  Offer support on key jobs status.  Function as the liaison between the sales, operations and other appropriate internal teams to ensure seamless operation.  Provide regular communication between sales and operations team. 
  • Partner with sales team to identify opportunities for improvement in communication on sales activity and job status. 
  • Assist plant manager in billing, invoicing, all reporting, ordering of parts/supplies, and site communications.
  • Process or serve as a backup to payroll reconciliation, submit as needed.
  • Assist the plant manager in tracking and reconciling company credit card.
  • Provide accurate and prompt response to all customer inquiries. 
  • Handle all daily phone calls, office mailing, faxing, general office filing.

Requirements:

  • High school diploma or GED equivalent required.
  • Possess outstanding organizational skills.
  • Demonstrated ability to maintain confidential information. 
  • Strong ability to communicate with both internal and external individuals. 
  • Ability to work under pressure and manage multiple projects, while supporting multiple sales professionals.
  • Proficient in Microsoft Office Suite of products. 
  • Demonstrated ability to build relationship and work in a collaborative and team based environment.
  • Demonstrated ability to utilize technology to create streamlined processes and efficiency. 

This position will provide back up support to our Portland, Ridgeville, and Richmond locations to cover for scehduled days. This position also may be called in without notice, if needed.

The Heritage Group
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